MRDS Constitution
Constitution of The Medieval and Renaissance Drama Society
There shall be a non-profit educational society called the
Medieval and Renaissance Drama Society. Its purposes shall be to effect
annual meetings of scholars and other persons interested in medieval and
Renaissance drama, to sponsor long-range projects of interest to such
persons, and to support the publication of material of interest to
the Society including the Early European Drama in Translation (EEDT)
Series and Research Opportunities in Medieval and Renaissance Drama.
In the present document, "Society" shall mean and refer to the
Medieval and Renaissance Drama Society, its successors and assigns.
"Member" shall mean and refer to those persons who are dues-paying
participants in the work of the Society and who are thus entitled to
vote. Membership shall be open to all medieval and Renaissance Drama
scholars and to other persons to whom the study of medieval and
Renaissance Drama is personally important. A member shall forfeit
membership if that person is in default of dues six months after being
billed or two months after a second notice of dues has been mailed to him.
The executive powers of the Society shall be vested in a Council
consisting of a President, a Vice-President, a Secretary-Treasurer, and
six other officers elected by the paid-up members of the
Society. The Vice-President shall be elected every
three years for a single three-year term, after which (s)he will ordinarily
succeed the President without further election; the President shall serve a single
three-year term; the Secretary-Treasurer shall be elected for an
initial five-year term and, thereafter, shall stand for election every
three years for three-year terms; the other
officers of the Council shall be elected two each year in
rotation for no more than two successive three-year terms. An
Editor of the MRDS Newsletter shall be appointed by and serve at the
pleasure of the Council. (S)he shall be a non-voting member of the
Council.
Should the Vice-President not wish to succeed the President or
should at least twenty members of the Society petition the
Secretary-Treasurer at least one month before the appropriate annual
meeting to hold an open election for President, the Nominating Committee
shall ensure that at least two candidates for President be presented to
the Society. Those petitioning for an open election may, but are not
obliged to, nominate a candidate.
Should the President resign or be otherwise incapacitated
before her/his term is completed, the Vice-President shall succeed the
President and (unless at least twenty members of the Society petition
the Secretary-Treasurer at least one month before the appropriate annual
meeting to hold an open election for President) serve a full three-year
term. Should the Vice-President resign or be otherwise incapacitated
before his/her term is completed, the Council shall appoint an interim
Vice-President, who shall serve until an election can be held. Should an
at-large officer of the Council resign or be otherwise incapacitated
before his/her term is completed, the seat shall remain vacant pending
an election. Term of office
shall normally be from the conclusion of the annual meeting following
the election until the conclusion of the annual meeting three years
following, or as appropriate to the length of term to which the officer
has been elected.
Annual business meetings of the Society shall normally be
held during the International Congress on Medieval Studies
(Kalamazoo). Notice of meetings shall be mailed to members by the
Secretary-Treasurer at least 30 days prior to the time of meeting,
unless members are duly notified by an announcement in the official
program of the International Congress on Medieval Studies. Sponsored sessions will ordinarily be organized
by the Society for the International Congress on Medieval Studies
(Kalamazoo), the Annual Meeting of the Modern Language
Association, the International Medieval Congress (Leeds), and
any other venues approved by the Society.
Nominations for election to Council office shall be made by a
Nominating Committee. Nominations may also be made by
petition of twenty members of the Society in writing to the
Secretary-Treasurer. Such petitions must be received at least one
month prior to the annual meeting preceding the
election. The Nominating Committee shall consist of a chair, who
may but need not be an officer of the Council, and one or
more members of the Society. The Nominating Committee shall be appointed
by the President of the Society prior to each annual meeting, to serve
from the conclusion of that annual meeting until the conclusion of the
following annual meeting. Such appointment shall be announced at each
annual meeting. The Nominating Committee shall make at least two
nominations for each vacancy on the Council, taking carefully into
account the various constituencies making up the Society. The candidate receiving the largest number
of votes will be appointed to the vacant position.
The Council shall have the power to nominate to the annual
meeting candidates for honorary membership. The number of honorary
members shall at no time exceed six.
The Council will normally meet each year in conjunction with the
annual meeting of the Society. The Council shall have the right
to take any action in the absence of a meeting of the Council which they
could take at a meeting of the Council by obtaining the written approval
of a majority of the total number of Council members. Any action so
approved shall have the same effect as though taken at a meeting of the
Council. The Council shall, at its discretion, poll the membership of
the Society as a whole to assist it in making various decisions, either
by mail or at the Society's annual meeting.
The Council shall be empowered to conduct the affairs of the
Society. Specifically it shall have the power:
- To fix annual dues, and to receive the annual dues of the
members and administer the Society's funds;
- To determine the editorial policy of the Society, and have
general oversight over publication and the appointment of
editors;
- To plan the annual meeting, or to appoint at its discretion
a Program Committee for this purpose, or to act itself as a
Program Committee;
- To adopt and publish rules and regulations governing the
Society.
The President or a duly elected representative shall preside at
all meetings of the Council and of the Society. The President shall
appoint the Nominating Committee and other pertinent committees, and
shall supervise the affairs of the Society during the year.
The Vice-President shall serve as presiding officer in the absence of
the President, shall manage the Society’s annual Publication Awards,
and shall assist in the affairs of the Society.
The Secretary-Treasurer shall keep records of actions taken by the
Council and by the Society, including all voting matters, and shall
present minutes for approval at the next annual meeting of the Council.
The Secretary-Treasurer shall also serve as Treasurer, receiving and
depositing in appropriate bank accounts all monies of the Society,
keeping proper books of account, and presenting annually to the Council
an annual statement of income and expenditures. The Secretary-Treasurer
shall keep an up-to-date membership list of the Society, with addresses,
and shall conduct mail ballots when necessary, and shall give notice
when dues are payable and overdue.
Amendments to this Constitution may be proposed by the Council or
by written petition signed by at least twenty members in good standing.
Such proposed amendments shall be moved and seconded at an annual
general meeting and voted upon by the membership at the next annual
general meeting.
March, 1980; amended December 1985, May 1995, May 2002, May 2004 and May 2006.
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